Westbank First Nations: Out of School Care Supervisor

Reporting directly to the Senior Manager – Early Years, the Out of School Care Supervisor is responsible for providing educational and safe programming for children ages 5 – 11 during after school hours, to include professional development days, spring, summer and winter breaks. This position oversees the day-to-day operations of the after school and summer camp programs including providing guidance and direction to program staff and ensuring alignment with Interior Health Authority Child Care licensing regulations. Flexible scheduling is a requirement of this position.

• Coordinate the planning, delivery and implementation of after school and summer programming in accordance with Interior Health Authority Child Care licensing policies, procedures and regulations
• Provide a curriculum-based program that includes a variety of activities aimed at engaging participants in relation to their unique learning styles and needs
• Work collaboratively with Human Resources and the Senior Manager-Early Years to recruit and mentor staff
• Schedule staff ensuring licensing ratios are maintained
• Oversee the performance management of program staff
• Verify and approve timesheets
• Supervise participants while promoting a culture of safety, respect, conflict resolution, leadership and life skills
• Provide safe and reliable transportation for After School Program participants
• Maintain program records and statistics as per licensing regulations. Submit monthly reports as required
• Align programs with safety standards as outlined in Occupational Health & Safety and Child Care Licensing policies
• Ensure site compliance with licensing regulations at all times and participate in licensing visits/annual reviews
• Oversee the After-School Program budget
• Monitor the monthly Aging Report to manage delinquent accounts in a timely manner in accordance with policy
• Ensure alignment with WFN financial policies and procedures including coding expenses, invoicing parents/caregivers through the Sandbox app and reconciling credit card statements
• Maintain an inventory of program supplies and identify and secure required program materials, equipment and resources, including art supplies and snacks
• Initiate and maintain positive working relationships with families, school community and WFN staff. Liaise with parents/guardians on issues of concern or relevance to their children
• Ensure Sandbox app is being consistently and properly utilized as a communication tool for the parents/caregivers
• Collaborate closely with WFN’s Indigenous Infant and Child Development Coordinator and Child and Youth Counsellor and ensure program families are aware of and receiving services/supports that are available to them
• Engage in professional development opportunities as required
• Support and promote professional development opportunities for program staff while ensuring staff qualifications meet licensing requirements
• Conduct regular staff meetings encouraging relationship building, recognition and leadership
• Maintain confidentiality on all matters relating to Westbank First Nation, program participants and families
• Perform other duties as assigned by the Senior Manager-Early Years
• Perform all duties and responsibilities in accordance with the Westbank First Nation policies, standards and procedures


• Early Childhood Education (ECE) Certificate with Special Needs certification preferred
• Post-secondary education and work experience in Human Services, Education, Recreation, Social Services or related field with an emphasis in working with children and youth will be considered
• Responsible Adult Certification and/or one completed course in child development
• Fetal Alcohol Spectrum Disorder (FASD) Certification
• Food Safe certification
• Emergency Childcare First Aid with CPR certification
• Valid Driver’s License (class 4) or the ability to attain one, with acceptable Driver’s Abstract
• Acceptable Criminal Record Check with Vulnerable Sector Search is required
• Experience in a supervisory role
• Experience in the development, implementation, facilitation and evaluation of programs for children and youth
• Experience working with children, ages 5-11 is preferred
• Experience developing and managing a budget
• General Office Administration experience
• Experience working with First Nations children is preferred

• 19+ years of age, as per licensing requirements
• Knowledge of the Provincial Childcare Licensing Act and leading childcare and child development practices
• Strong leadership and facilitation skills
• Excellent oral and written communication skills
• Sound problem-solving skills
• Excellent organization and time management skills
• Proficient in Microsoft Office suite
• Ability to exercise initiative, flexibility, sound judgement and discretion when handling unpredictable situations
• Ability to work independently and work effectively as a team to achieve optimal results
• Working knowledge of support services in the community is an asset
• Knowledge of Westbank First Nation Community is an asset

Application Dates: 11/01/2021 - 11/14/2021
Position: Westbank First Nations: Out of School Care Supervisor
Category: ECE
Location: West Kelowna

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